Editing Transcript Header Fields

After creating your first new transcript you see some empty fields with default text:

  • Enter formal name - This is a placeholder for a formal name of either your school or the student's name
  • Enter address - This is a placeholder for the student's address
  • Enter phone number - This is a placeholder for the student's phone number

Note: After your first transcript, these fields may not be empty - Scholaric will search for the most recent transcript for the student or sibling and pre-populate using that value.

To modify these fields, simply click on a field...

...type the new value...

...and press the enter key.

These fields are optional - if not provided, they will simply be omitted from printouts or PDFs generated.

Transcript Creation

When you create a student's transcript, you should have several years worth of report cards for that student.  To create a transcript, go to the transcripts tab for the student do the following:

1. Click hit the Add New button.

2. Enter the following fields prior to creation:

  • Title - The title appears at the top of the transcript and describes the transcript for the reader.
  • Credit Rate - The credit rate is the number of hours required for one credit.  This should be set according to your state's requirements.
  • Credit Granularity - The credit granularity is the minimum number of credits that can appear on a transcript.

3. Click the Create button to create the transcript.  

You will see a screen like the following:

Scholaric is currently prompting you to select periods for the transcript.  Ordinarily, this is done when creating the transcripts and never again.  Should you need to change periods later, you can do so using the Select Periods button.

4. To add a period to the transcript, click the green Add button corresponding to the period you want to add. 

5. When finished selecting periods, click the Done button.

Your transcript has now been created.  The next steps are to edit the header fields and create a PDF.

Background Lesson Generation

Lesson series are generated in the background.  You will see your dialog will close near immediately, and a quick notice will flash over the course, telling you that the work has started.

Update Oct 2019 - this is back to the foregorund due go delays in starting up background jobs.

In a few seconds you should see an alert, telling you the work is complete, and your row will update automatically:

The alert has some important information:

  • How many lessons were created
  • Date of the end of the series
  • A button to jump to the end of the series
  • An x icon to dismiss the alert

Background generation helps with overall system performance, and is enabled for series creation and updates.

Happy Planning 

How to Edit a Lesson Series

To edit a lesson series in Scholaric, is like editing a single lesson, with a few differences.

Click on the lesson title to bring up the lesson dialog.  If the lesson is part of a series, you will notice an additional checkbox, to update the series:

Check the Update Series checkbox to indicate that the series should be updated, instead of the individual lesson.  (Note: like series deletion, if you apply to the middle of the series, only the lessons from that date forward will be impacted.)

This populates the description field with the original series description:

Note that you can still use the down arrow to see the multi-line description, even if the original lesson had a single line:

When the dialog is submitted, Scholaric will compare all fields with the corresponding values of the selected lesson, to see what you have changed, and apply those changes to the remaining series.

Using this technique, you can modify one or more fields in a lesson series, change the sequence (which may create or delete lessons) or reschedule a lesson series.

How to Reschedule a Lesson Series

To reschedule a lesson series, first click on the first lesson in the series that you want to reschedule, and check the update series checkbox:

Next, click on the Schedule tab:

On this tab, check the Update Repetition Schedule checkbox to reschedule the series:

This makes the Repeat Days set of checkboxes appear.  Modify these checkboxes to modify the schedule:

Finally, click the update button.

Note there is a second set of checkboxes, Bump Schedule, above.  These modify how the lessons react to bumping, not the days they are scheduled.

Happy Planning!


How to Vary a Series' Bumping Schedule from Creation Schedule

One problem solved by Scholaric is the "Friday Test" problem.  Say you want to create a series Monday-Thursday, and create tests on Friday.  You could create two series, but (in the past), you would have bumping issues, as they would bump independently.

Today, you can specify separately the creation and bumping schedule of a series.  

To do this, when creating a series, click on the Schedule tab, and check the Vary Repeat from Bump Schedule checkbox:

This makes the Repetition Schedule checkboxes appear.  

Now you can specify, for example, Monday-Thursday for the repetition schedule, and Monday-Friday for the bump schedule.

And you can overlay a second series with Friday only as the repetition schedule and Monday-Friday for the bump schedule.  This way, should one of these be bumped, both series will bump together.

Happy Planning

Editing A Report Card

The report card page has an edit button to modify it's settings:

Clicking the edit button shows the settings for each subject and course:


In this mode, you can:

  • Change the grading formula
  • Edit weights (if a group-weighted grading formula)
  • Change the grading scale
  • Override the dates used to calculate the grade

Changing the Grading Formula

To change the grading formula of a grade, click on the Change button next to the grading formula:


This displays the grading formula dialog:


Here, you can modify the grading formula by selecting a new one and hitting the Update button.

Editing Weights

To modify the weights used to calculate a given grade, click on the Edit Weights button next to the Change button. Note: this button only appears when the grading formula is group-weighted.


This displays the weights editor:

Where you can modify the weights for lesson-types for that grade.  Note: this dialog appears automatically when a grade is first changed to group-weighted.

Changing the Grading Scale

To modify the grading scale used for a given grade, click on the Change button next to the grading scale:


This displays the grading scale dialog:


Change grading scales by selecting a new grading scale and clicking the Update button. 

Overriding the Grading Dates

You can override the start and end dates used to calculate a grade, instead of using the period default. Do this by clicking the Change button next to the grade dates:

This displays the override dates dialog:

Where you can select a new start date, end date, or both, and hit the Update button.  You can remove the override by hitting the Revert button that appears when dates are overridden.

Finally, when you are finished, you can use the Done button (top-right) to exit editing mode.

Happy Planning

Scholaric Grading Formulas

Scholaric has several grading formulas for calculating grades

  • Point weighted - a lesson is weighted by the number of points possible declared when entering its grade (or 100 if entering a strict percentage).
  • Equal weighted - a lesson is weighted equal to every other lesson in the course or subject.
  • Time weighted - a lesson is weighted by the amount of time declared.
  • Group-point weighted - a grade is calculated from a set of weighted lesson groups,  which themselves will be graded by a point-weighted formula.
  • Group-equal weighted - a grade is calculated from a set of weighted lesson groups,  which themselves will be graded by an equal-weighted formula. 

Happy Planning